PROCEDURES & POLICIES FOR MAINTAINING AND UTILIZING ACADEMIC & SUPPORT FACILITIES 

As per the rules and policies of the institution, all the stakeholders have a fair opportunity to access and use physical, academic, and support facilities like seminar hall, laboratory, library, sports complex, computers, classrooms, etc. of the college.

1. Facility Access and Hours :

• Define operating hours for different facilities, including classrooms, labs, libraries, and support centers.
• Establish access protocols for students, faculty, staff, and authorized personnel.
• Implement a system for after-hours access, if necessary, ensuring security measures are in place.

2. Facility Maintenance:

• Develop a routine maintenance schedule for all facilities, covering aspects such as cleaning, repairs, and equipment maintenance.
• Assign responsibilities to maintenance staff or contracted services.
• Implement a reporting system for faculty, staff, and students to report any maintenance issues promptly.

3. Safety and Security:

• Establish safety protocols and guidelines for each facility, including emergency procedures, evacuation plans, and first aid provisions.
• Install security measures such as surveillance cameras, access control systems.
• Conduct regular safety inspections and drills to ensure compliance and preparedness.

4. Resource Allocation:

• Develop policies for the allocation and scheduling of academic spaces, equipment, and resources to ensure equitable access for all users.
• Implement a reservation system for booking classrooms, labs, and other facilities in advance.
• Define guidelines for the use of shared resources and equipment, including protocols for maintenance and usage restrictions.

5. Technology Infrastructure:

• Maintain and upgrade technology infrastructure within facilities, including Wi-Fi, audiovisual equipment, and computer labs.
• Establish guidelines for the use of technology resources and data security protocols.
• Provide technical support services for faculty, staff, and students to address issues promptly.

6. Accessibility:

• Ensure that all facilities comply with accessibility standards and regulations for individuals with disabilities.
• Provide assistive technologies and accommodations as needed.
• Train staff and faculty on disability awareness and inclusive practices.

7. Environmental Sustainability:

• Implement sustainable practices for facility management, including energy efficiency, waste management, and water conservation.
• Promote recycling programs and eco-friendly initiatives within facilities.
• Educate the college community about the importance of environmental sustainability and encourage participation in green initiatives.

8. Library

• A list of new books requested by the Head of the Department in consultation with the Department Council and the Department Faculty is submitted to the Principal once approved, the list is forwarded to the Librarian which is forwarded to the Purchase Committee.  The use of the library and its facilities is governed by the rules of the Library.

9. Laboratory

• Laboratories in departments of Physics, Chemistry, Botany, Zoology are directly under the custodianship of respective Departments and their heads. Lab maintenance staff is responsible for the regular maintenance of facilities. Rules and regulations to utilize them are displayed at the entrance of laboratories. Log Registers are maintained in every lab.

10. Sports Complex

• The College has playground tracks, indoor courts and playing courts for Basketball. Coaches for respective events have been appointed by the college. The use and training of sports facilities regularly take place in the sports complex under the supervision of the Physical Education Director with the association of Physical Education Instructors and coaches.

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